Executive Assistant / Virtual Assistant
EXECUTIVE ASSISTANT / VIRTUAL ASSISTANT
At Our Pacific Office, we can help you find a skilled and dedicated Executive Assistant / Virtual Assistant who will perform all the tasks required of the role, to keep you organised and focused on the tasks that grow your business.
Responsibilities:
- Address all correspondence and phone calls.
- Manage executive’s diary and organise meetings and appointments
- Arrange and book travel, transport and accommodation
- Assist with organising events and conferences
- Daily reminders of upcoming important tasks and deadlines
- Creating, compiling and preparing reports, correspondence and presentations
- Managing databases and filing systems
- Implementing procedures and administrative systems
- Liaising with staff, suppliers, clients and other management and stakeholders
- Tracking and managing expenses
- Conducting research as required
- Organising the executive’s other commitments including personal, travel or childcare
Skills:
- Computer literacy and experience working with Word, Excel and Powerpoint
- Experience working with databases
- Ability to create office communications, forms and templates
- Handling projects and following up with task owners
- Taking on research activities
- A friendly and outgoing personality
- Excellent interpersonal skills and a great telephone manner
- Exceptional organisational, time management and written communication skills
- A willingness to use initiative and solve problems
- Ability to work independently and as part of a team
- Reliability and flexibility in working shift work, weekends and public holidays